> ## Documentation Index
> Fetch the complete documentation index at: https://docs.saccharo.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Upload RFP documents

> Upload your own RFP files for AI-powered analysis.

The Upload tab in the RFP Library lets you submit your own RFP documents for AI analysis. This is useful for RFPs you received directly or that are not available on public procurement portals.

## Supported file formats

* **PDF** (.pdf) -- the most common RFP format
* **Word documents** (.docx) -- Microsoft Word format
* **Excel spreadsheets** (.xlsx) -- for RFPs with tabular data
* **Plain text** (.txt) -- for simple text-based documents

<Note>
  For best results, upload the original digital document rather than a scanned image. Scanned documents may reduce the accuracy of AI extraction.
</Note>

## Upload workflow

<Steps>
  <Step title="Open the Upload tab">
    Navigate to **RFP Library** in the sidebar and click the **Upload RFP** tab.
  </Step>

  <Step title="Fill in the RFP details">
    Enter the following information:

    * **RFP name** -- a descriptive name for this opportunity
    * **Source** -- the origin of the RFP (e.g., agency name, portal name)
    * **Source URL** -- a link to the original posting, if available
  </Step>

  <Step title="Upload files">
    Drag and drop files into the upload area, or click to browse your computer. You can upload multiple files for the same RFP.
  </Step>

  <Step title="Select an AI model">
    Choose which AI model should process your documents. The available models differ in speed and accuracy:

    * The default model provides a good balance for most RFPs
    * Alternative models may be available for specific document types or higher accuracy needs
  </Step>

  <Step title="Submit">
    Click **Submit** to begin the upload and analysis process. Your files are uploaded securely to cloud storage and the AI begins processing.
  </Step>
</Steps>

## Monitoring submissions

After submitting, switch to the **Library** tab to see your submission. The status column shows the current processing stage and updates automatically.

* **Uploading** -- files are being transferred
* **Processing** -- the AI is analyzing the documents
* **Complete** -- analysis is ready to view
* **Failed** -- an error occurred

## Deleting a submission

To remove an RFP from your library, select it and use the delete option. This removes the RFP and all associated analysis data.

<Warning>
  Deleting an RFP from your library is permanent. The analysis results and uploaded documents cannot be recovered.
</Warning>

<Tip>
  Upload all documents related to the same RFP in a single submission. This includes the main solicitation, addenda, amendments, and Q\&A documents. The AI considers all files together for a comprehensive analysis.
</Tip>